---
title: "Physical Verification Site Images"
space: "Clearing & Forwarding "
url: "https://support.aakvatech.com/Clearing & Forwarding /physical-verification-site-images"
updated: "2026-07-22"
---

 <h2>1. Overview</h2>
  <p>
    The <strong>Physical Verification Site Images</strong> child table is used within the <strong>Physical Verification</strong> DocType in the <strong>Clearing</strong> module of ERPNext. It enables users to upload and attach photographic evidence captured during the physical inspection of consignments. These images support verification accuracy, compliance, and audit readiness.
  </p>

  <h2>2. Key Features</h2>
  <ul>
    <li>Integrated as a <strong>child table</strong> in the <strong>Physical Verification</strong> DocType.</li>
    <li>Allows image upload through an <strong>Attach Image</strong> field.</li>
    <li>Supports multiple image uploads per inspection entry.</li>
    <li>Images are stored within ERPNext and linked to the parent verification record.</li>
    <li>Enables real-time visual documentation of site or cargo conditions.</li>
  </ul>

  <h2>3. Pre-Requisites</h2>
  <ul>
    <li>An existing <strong>Physical Verification</strong> document.</li>
    <li>Images available in supported formats (JPG, PNG).</li>
    <li>User permissions to upload attachments.</li>
  </ul>

  <h2>4. Step-by-Step Usage</h2>
  <p><strong>How to Add Site Images:</strong></p>
  <ol>
    <li>Open a <strong>Physical Verification</strong> document.</li>
    <li>Scroll down to the <strong>Site Images</strong> section (table).</li>
    <li>Click <strong>"Add Row"</strong> to insert a new entry.</li>
    <li>Click the <strong>Attach Image</strong> field to upload, or drag and drop the image.</li>
    <li>Repeat to upload multiple images.</li>
    <li>Click <strong>Save</strong> to store images with the record.</li>
  </ol>

  <h2>5. Troubleshooting (Common Errors and Resolutions)</h2>
  <table>
    <thead>
      <tr>
        <th>Issue</th>
        <th>Cause</th>
        <th>Resolution</th>
      </tr>
    </thead>
    <tbody>
      <tr>
        <td>Image not uploading</td>
        <td>File too large or unsupported format</td>
        <td>Use JPG or PNG files within size limits</td>
      </tr>
      <tr>
        <td>Unable to add image</td>
        <td>No parent document or missing permission</td>
        <td>Ensure a Physical Verification exists and user has access</td>
      </tr>
      <tr>
        <td>Image not showing in print</td>
        <td>Print format not customized</td>
        <td>Update print format to include child table with image field</td>
      </tr>
    </tbody>
  </table>

  <h2>6. User Roles and Permissions</h2>
  <p>Access to this child table is controlled through the parent <strong>Physical Verification</strong> DocType.</p>
  <table>
    <thead>
      <tr>
        <th>Role</th>
        <th>Permissions</th>
      </tr>
    </thead>
    <tbody>
      <tr>
        <td>System Manager</td>
        <td>Full access (view, add, edit, delete)</td>
      </tr>
      <tr>
        <td>Clearing Officer</td>
        <td>Create and edit during verification</td>
      </tr>
      <tr>
        <td>Reviewer/Auditor</td>
        <td>Read-only access post submission</td>
      </tr>
    </tbody>
  </table>

  <h2>7. Key Notes</h2>
  <ul>
    <li>Images are saved in ERPNext's file system and linked to the document.</li>
    <li>You can preview images directly in the form interface.</li>
    <li>Images remain accessible after submission.</li>
    <li>Consistent file naming improves organization and traceability.</li>
  </ul>

  <h2>8. What Business Process Pain Point Does It Help Remove?</h2>
  <ul>
    <li>Removes dependency on external photo storage or email communication.</li>
    <li>Provides visual evidence for cargo inspections.</li>
    <li>Supports resolution of disputes and complaints with photographic proof.</li>
    <li>Improves audit trail and field staff accountability.</li>
    <li>Centralizes inspection records for compliance and quality control.</li>
  </ul>

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